PM record gaps

Find missing preventive maintenance records before they become audit chaos.

Join the waitlist for a lightweight PM record checker that compares equipment lists, schedules, and maintenance logs to reveal missing or inconsistent records.

Join the waitlist See example

Example

Find PM record gaps in spreadsheets.

Preview how PM schedules and completed logs could be compared for missing records.

Example input

Uploaded files: pm_schedule.csv + completed_pm_log.csv

PM Schedule
Asset,Task,Frequency,Due Date
Press 2,Lube infeed bearings,Weekly,2026-06-03
Cutter A,Inspect blade guard,Weekly,2026-06-03
Compressor,Drain tank,Daily,2026-06-04
Line 4,Check motor temperature,Weekly,2026-06-05

Completed PM Log
Asset,Task,Completed Date,Tech
Press 2,Lube bearings,2026-06-03,JR
Compressor,Drain tank,2026-06-04,AL
Compressor,Drain tank,2026-06-04,AL
Line 4,Motor temp check,,MS

Example output

Report summary

Missing, overdue, and duplicate PM records found from the checklist export.

high

Assets checked

Missing PMs

Overdue PMs

Duplicate entries

Detected findings

Monthly PM missing for two assets

high

PR-02 and PKG-01 have no recorded monthly PM for the current period.

Quarterly inspection overdue

high

AIR-01 is 18 days past the expected inspection date.

Duplicate checklist rows

medium

CNV-04 has two PM records on the same date with different technician initials.

Completed field inconsistent

medium

Some rows use Yes/No while others use Done/Open, making reporting unreliable.

PM review queue

Asset	PM type	Status	Action
PR-02	Monthly	Missing	Schedule review
AIR-01	Quarterly	18 days overdue	Escalate
CNV-04	Weekly	Duplicate	Merge records
PKG-01	Monthly	Missing	Confirm completion

Recommended next step: Resolve missing and overdue PMs first, then normalize the completed/status field.

Waitlist

Get notified when this tool opens

Leave your email and optionally describe the exact file or workflow you would want checked.

FAQ

Questions before you join

Is this maintenance advice?

No. The concept is record completeness checking: missing dates, duplicate PM rows, overdue-looking records, and assets with no recent entries.

What data would it need?

A simple asset list plus PM records or checklist exports is enough for the kind of lightweight validation this waitlist is testing.

Will it integrate with my CMMS?

Not at this stage. The first version should work from CSV/XLSX exports so it stays self-service.

What should I write in the use case box?

Describe the records you currently trust least: inspections, lubrication, filters, daily checks, monthly PMs, or contractor logs.